Property records are public documents that provide detailed information about a property’s ownership, value, tax assessments, and transfer history. Whether you are a homeowner, buyer, investor or researcher in Ross County, Ohio, knowing how to access these records can save you time and help you make informed decisions. This guide explains everything you need to know about obtaining a property record copy from the Ross County Auditor.
Definition and Purpose
A property record copy is an official report maintained by the Ross County Auditor’s Office. It contains comprehensive information about a parcel of land or building, including its legal description, ownership details, tax values, and historical transactions. These records are used to verify ownership, calculate property taxes, and assist in real estate transactions in Ross County, Ohio.
Property Record Copy from Ross County Auditor: Step-by-Step Guide
The Ross County Auditor offers multiple ways to access property records. Most users can easily obtain the information online.
Step 1: Visit the Ross County Auditor Website
Go to the official Ross County Auditor website. From the homepage, navigate to the “Property Search” section.
Step 2: Use the Property Search Tool
You can search for your property using one of the following:
- Owner’s name
- Property address
- Parcel number
Once you locate your property, the system will display the full record on screen.
Step 3: View, Download or Print Property Information
You can review the record details online, download them as a PDF, or print a copy for your personal use.
Step 4: Request a Certified Copy
If you need an official certified property record copy for legal, banking or other official purposes, you can request it directly from the Ross County Auditor’s Office. You may submit your request in person, by mail or by contacting the office for guidance on fees and required information. For accurate details and forms, visit the Ross County Auditor Contact page.
Cost
- Ross County Auditor: $0.10 per page for all property documents.
- For copies via the Ross County Recorder’s Office (which handles recorded documents/deeds, etc.), the following fee schedule applies: copies are $2.00 per page, and certified copies are $2.00 per page plus $1.00 for the certification seal.
Example:
| Office / Department | Form Name | Fees | Purpose |
|---|---|---|---|
| Ross County Auditor | Public Records Request Form | $0.10 per page | To obtain property information or a copy of a property record |
| Ross County Recorder | Copy Request (Deed / Certified Copy) | $2.00 per page + $1.00 certification fee | To obtain a certified copy of a recorded document or property deed |
Auditor Office Address
2 N Paint St, Suite G
Chillicothe, OH 45601-3187
Contact People:
- Bryan O. Graham, Ross County Auditor
- Public Information Officer – (Jeff Lehner)
- Administrative Assistant – (contact via Auditor’s office)
Office Hours:
- Monday – Friday: 8:30 a.m. – 4:30 p.m.
Contact:
- Phone: (740) 702-3080
- Email: jefflehner@rosscountyohio.gov
Other Ways to Request Property Records
If you prefer not to use the online system, there are alternative options to obtain property records in Ross County.
In-Person Request
Visit the Ross County Auditor’s Office during business hours. Provide your parcel number or property address, and the staff will assist you in obtaining the record.
Mail or Email Request
You can also send a written request by mail or email. Include your full name, address, and parcel number. Certified copies may require a small processing fee.
Fees and Processing Time
- Online copies: $0.10 per page
- Certified copies (via Ross County Recorder’s Office): $2.00 per page + $1.00 certification fee
- Processing time: Usually 1–3 business days, depending on the request type
Common Problems and How to Fix Them
Incorrect or Outdated Property Data
If you notice errors in ownership, address, or valuation, contact the Ross County Auditor’s Real Estate Division to request a correction or reappraisal.
Missing Parcel Information
Sometimes older properties or unusual parcels may not appear in online records. You can verify these by visiting the Auditor’s office or calling their records department.
Contacting Support
The Ross County Auditor’s contact information is available on the official website under the “Contact Us” section. Phone and email support are available during office hours.
Who Manages Property Records in Ross County
The Ross County Auditor is responsible for maintaining and updating all property information within the county. The Auditor’s Office appraises properties for tax purposes, records ownership changes and ensures public access to this data through its online tools and in-office services.
Why Property Records Are Important
Property records play a crucial role in maintaining transparency in real estate. They help property owners confirm the accuracy of their assessed value, allow buyers to verify seller information, and support legal or financial documentation. Realtors and investors also use them to research neighborhood trends and property values in Ross County, Ohio.
What Information Does a Property Record Contain?
A typical property record from the Ross County Auditor includes multiple sections that describe the property’s key details, such as:
- Legal description of the property
- Ownership information
- Assessed and market values
- Tax history and current tax status
- Transfer history and previous sales
- Parcel identification number
Basic Property Details
Owner Information
- Owner’s name and mailing address
- Parcel number (unique identification code)
- Property address and municipality
- School district and taxing district information
Property Value and Assessment Information
- Current market value and assessed value
- Annual appraisal updates
- Land and building value breakdown
- Valuation history for previous years
Tax Payment History
- Current and past tax bills
- Due dates and payment status
- Millage rates applied by local authorities
- Delinquent or unpaid taxes, if any
Sale and Ownership History
- Previous owners and transfer dates
- Sale price and deed type
- Recording information for property transfers
Land and Building Specifications
- Lot size and zoning classification
- Year built, total area, and construction type
- Building improvements or structural changes
All of the above information is included in a typical Ross County Auditor property record, making it a comprehensive resource for property owners, buyers, and real estate professionals.
Types of Property Records Available
Ross County maintains several categories of property records, each serving a specific purpose.
Property Tax Record
Includes billing information, tax rates, and payment status for the property.
Property Ownership Record
Shows the name of the current owner, previous owners, and transfer details.
Property Valuation Record
Displays the appraised and assessed value of the property for taxation purposes.
Property Description and Building Record
Provides detailed physical information about the land and structures on it, including lot size, zoning, year built, and any improvements.
Helpful Tips Before You Request Your Copy
- Always double-check your parcel number or property address before searching the Ross County Auditor’s records.
- Compare the Auditor’s data with your tax bill or mortgage statement for accuracy.
- Keep digital and printed copies for personal, legal, or financial reference.
Conclusion
Getting a property record copy from the Ross County Auditor is a straightforward process that can be completed online, by mail, or in person. These records provide essential details about ownership, value, and tax history, helping property owners, buyers, and professionals make informed decisions. Whether you are verifying ownership, researching property data, or preparing for a sale, the Ross County Auditor’s property search tools make it easy to access accurate and up-to-date information.
FAQ’s
Can anyone access property records in Ross County?
Yes. Property records in Ross County are public information and can be accessed by anyone online, by mail, or through the Auditor’s Office.
Are property records free to view?
Yes. You can view and print property records for free through the Ross County Auditor’s online search portal. Fees apply only for certified copies.
How long does it take to receive a certified copy?
Certified copies are usually processed within 1–3 business days after your request is received.
What is the difference between assessed and market value?
Market value represents the estimated selling price of the property.
Assessed value is the taxable amount used to calculate property taxes.
What is the Ross County Recorder property search map?
It’s an online tool to find property details, ownership history, and parcel maps in Ross County.
Is the Ross County Recorder property search map free?
Yes, it’s a free public service provided for property research and verification.