Planning to transfer your property in Ross County? This complete guide on how to transfer property ownership in Ross County walks you through every required step, from selecting the correct type of deed to officially recording it. Whether you’re selling, gifting, inheriting, or adding a family member to the title, the process must follow Ross County Auditor and Ross County Recorder guidelines.
You’ll learn how to prepare your deed properly, get it stamped by the Ross County Auditor (for conveyance or exemption), pay any applicable fees, and then record it with the Ross County Recorder’s Office to make the ownership change legally valid. Following these steps ensures your transfer is secure, compliant, and recognized in county property records.
Step 1: Understand Why You’re Transferring Ownership
Before starting, identify why you’re transferring the property. The reason determines which type of deed and documents you’ll need.
Common reasons include:
Selling property to another person or business
If you’re selling real estate in Ross County, Ohio, you must complete the DTE 100 or DTE 100EX conveyance form and get it processed by the Ross County Auditor. After Auditor approval, you must pay the recording fee when submitting the deed for recording. Ensure proper documentation of grantor/grantee and parcel details to finalize the transfer legally and smoothly.
DTE 100 – Real Property Conveyance Form
DTE 100EX – Real Property Exempt Conveyance Form
Recording fees in Ross County are $34.00 for the first two pages and $8.00 for each additional page.
The Ross County Recorder’s Office, led by Recorder Dustin L. Proehl, manages document recordings.
The Ross County Auditor’s Office also calculates conveyance fees and validates property information for accurate transaction costs.
Gifting property to a family member (without money exchange)
Gifting property to a family member in Ross County requires a recorded deed (often a quitclaim) and the DTE-100EX to claim exemption from the conveyance fee. File the deed with the Ross County Recorder and pay standard recording fees around $34 for the first two pages and $8 per additional page. Ensure parcel, grantor/grantee, and value fields are accurate.
Transferring after marriage, divorce, or inheritance
Transferring property after marriage, divorce, or inheritance in Ross County requires a recorded deed (quitclaim or warranty) plus the Ohio DTE conveyance form. Use DTE-100EX when the transfer is exempt (spousal transfers and divorce assignments often qualify). Pay standard recording fees around $34 for the first two pages and $8 for each additional page. Verify probate or Transfer on Death (TOD) requirements for inheritances.
Adding or removing a name from the deed (e.g., joint ownership)
Updating a deed in Ross County to add or remove a co-owner’s name requires executing a new recorded deed (often a quitclaim), filling the DTE 100 or DTE 100EX conveyance form, and paying recording fees around $34 for the first two pages and $8 for each extra page. Ensure the correct names and legal description are on the deed.
Each reason may require different legal forms and fees.
Step 2: Choose the Correct Type of Deed
In Ross County, property transfers typically use one of these deed types:
| Deed Type | Purpose |
|---|---|
| Warranty Deed | Transfers ownership with a full guarantee the title is clear. Common for property sales. |
| Quit Claim Deed | Transfers ownership without guarantees, often used for gifts or family transfers. |
| Transfer on Death (TOD) Affidavit | Lets the property transfer automatically after the owner’s death, avoiding probate. |
| Executor’s or Fiduciary Deed | Used when transferring property from an estate. |
Tip
Tip: If you’re unsure which deed fits your case, consult a real estate attorney or title company. Mistakes can make your transfer invalid
Step 3: Complete the Deed Form Properly
Every deed must include:
- The current owner’s full legal name and address
- The new owner’s name and address
- A legal property description (found on the current deed or from the Ross County Auditor’s site)
- The parcel number (from your tax bill or Auditor’s record)
- The notarized signatures of all current owners
You can get blank deed templates from:
Ross County Recorder’s Office Forms
or through a title company or attorney
Step 4: Get the Deed Approved by the County Auditor
Before recording, every deed must be stamped by the Ross County Auditor.
The Auditor checks that:
- The property’s conveyance form is complete
- The correct transfer tax (Conveyance Fee) is paid
Ross County Auditor’s Office
218 North Paint Street, Chillicothe, OH 45601
Phone: 740-702-3030
Fax: 740-702-3070
Hours: Monday–Friday, 8 AM – 4:30 PM
Conveyance Fee: Around $4.00 per $1,000 of property value (except for exempt transfers).
Step 5: Record the Deed with the Recorder’s Office
After the Auditor’s approval, take the deed to the Ross County Recorder’s Office for official recording.
This step makes the transfer legally binding and part of the public record.
Ross County Recorder’s Office
218 North Paint Street, Chillicothe, OH 45601
Phone: 740-702-3010
Recording Fee: Usually around $34 for the first two pages and $8 for each additional page
Make sure:
- The deed is original, signed, and notarized
- The Auditor’s stamp is visible
- All fees are paid
Step 6: Update Property Tax and Billing Information
After recording, the new owner should confirm that property tax bills and ownership records are updated in their name.
You can verify ownership and tax records via the Ross County Auditor’s Property Search portal:
https://www.rosscountyauditor.com
It’s important to:
- Ensure your mailing address for property tax bills is correct
- Confirm the parcel number and ownership details match the recorded deed
- Contact the Ross County Treasurer for any billing questions
Step 7: Keep Copies for Your Records
Always keep:
- A certified copy of the recorded deed
- Your receipt from the Ross County Recorder’s Office
- Any transfer or tax forms
These documents prove your legal ownership in case of future disputes or property sales
Important Legal Notes
- Deeds must be notarized before recording.
- Make sure names match exactly on all documents.
- Transfers involving a mortgage may need lender approval.
- For gifts or family transfers, review possible tax implications with a financial advisor.
Summary Property Transfer Checklist
| Task | Where to Go |
|---|---|
| Prepare deed | Title company, attorney, or DIY form |
| Verify property info | Ross County Auditor’s website |
| Pay conveyance tax & get stamp | Ross County Auditor’s Office |
| Record deed | Ross County Recorder’s Office |
| Confirm ownership update | Auditor’s online property search |
Conclusion
Transferring property ownership in Ross County is a straightforward legal process if you follow the correct steps. From choosing the right deed to recording it officially, each step ensures your ownership change is valid and recognized by the county. When in doubt, consult a qualified real estate attorney or title professional it’s a small investment for peace of mind.
FAQs
Can I transfer property to a family member without paying taxes?
Yes, family transfers may be exempt from conveyance tax, but you must file a Conveyance Exemption Form (DTE-100EX) with the Ross County Auditor.
Do both parties need to be present to record the deed?
No, only the signed and notarized deed is needed; anyone can submit it for recording at the Ross County Recorder’s Office.
Can I do the transfer myself without a lawyer?
Yes, but it’s best to have an attorney or title expert review the documents to avoid costly mistakes.
What happens if I don’t record my deed?
If unrecorded, ownership won’t be legally recognized, and you may face disputes or issues selling the property later.
How long does the transfer take?
Typically, 1–3 business days once submitted and all fees are paid.